A board portal that is of the top quality can have tangible effects on the governance process. These benefits range from a boost in productivity to reduce the time and effort spent on creating and distributing books for boards to increased security that allows companies to collaborate with confidence and securely.
If you’re looking for a portal for boards, make sure that it can be accessed on devices already owned by the members. This eliminates the need to download any additional software or applications. This makes it much easier for directors to use the system because they don’t need to learn a new interface. Also, select a system that offers customer support 24 hours a day, 7 days a week, with a human on the phone to answer any questions.
Also, look for an option that automatically syncs your files and lets users work offline (or even on airplane mode). This allows the system to be accessed on any device, even if the internet is down. Board members are able to complete their work from anywhere and it will show up on their laptops or desktops when they reconnect.
It is also important to consider features that facilitate communication before and after meetings. A well-designed portal will allow boards to prepare for meetings by consolidating all the information they require in one location. It should also facilitate collaboration and voting in meetings and allow the setting of action items based upon notes taken during those meetings. In addition, the portal should be simple to navigate and give the appropriate permissions to keep confidential information safe between meetings.